Prevailing wage

Prime contractor prevailing wage responsibility

You must:

• Be responsible for all subcontractor compliance with the requirements for prevailing wage. The term subcontractor includes any company with which you or one of your subcontractors enter into a contractual agreement to work on the project. The prevailing wage agreement language must be incorporated into all contracts with subcontractors.
• Inform all subcontractors of the requirement to pay prevailing wages prior to the commencement of the project. The wage decision will be included in your bid documents.
• Ensure all workers, including workers of your subcontractors, are paid prevailing wages.
• Pay the updated rates as required if wage rates are updated after the submission of bids but before the execution of the agreement. The contractor will not be entitled to any additional compensation for adjustments in wage rates.
• Make sure contractor and subcontractor biweekly certified payroll records are submitted and reviewed and approved by you via LCPtracker (LCPtracker).
• Ensure all workers receive overtime pay for working more than 8 hours daily.
• Ensure workers are getting paid on a biweekly basis (weekly for federally funded projects).
• Display the applicable prevailing wage decision and labor compliance posters in a highly visible area at the project site.
• Ensure that contractor and subcontractor identifications are current.
• Submit a screenshot of your existing LCPtracker account profile page to be linked to the City’s LCPtracker database. If you do not have an existing LCPtracker account, you need to fill in and submit a contractor setup form which can be found Here. Submit to prevailingwage@bloomingtonmn.gov.
• Set Up subcontractors and lower-tier subcontractor profiles in LCPtracker for all subcontractors performing work on-site. Your subcontractor and lower-tier subcontractors with existing LCPtracker accounts should submit a screenshot of their existing LCPtracker account profile page to you to be linked to the City’s LCPtracker database. If they do not have an existing LCPtracker account, they must fill in and submit a subcontractor setup form which can be found Here. Form should be submitted to you.
• Provide proof that apprentices are registered in approved programs (See Apprentice Guidelines).
• Allow City compliance officers access to conduct on-site employee interviews.
• Maintain 3 years of payroll records and allow City compliance officers access to them.
• *Failure to comply with prevailing wage requirements may result in fines, agreement suspension, or termination. The contractor may also be liable for any additional costs incurred due to non-compliance. Any disputes regarding prevailing wage compliance should be promptly addressed in accordance with the procedures outlined in the agreement.
• *Please submit compliance questions to prevailingwage@bloomingtonmn.gov or call 952-563-8753.

*Failure to comply with prevailing wage requirements may result in fines, agreement suspension, or termination. The contractor may also be liable for any additional costs incurred due to non-compliance. Any disputes regarding prevailing wage compliance should be promptly addressed in accordance with the procedures outlined in the agreement.

*Please submit compliance questions to prevailingwage@bloomingtonmn.gov or call 952-563-8753.

To All Contractors/Subcontractors working on Prevailing Wage Projects:

Effective  June 24, 2024, each contractor and every lower-tier subcontractor will be required to submit certified payrolls and labor compliance documentation electronically on Prevailing Wage projects. 

LCP Tracker electronic payroll

Electronic payroll submittals will occur via a web-based system, accessed by web/internet browser. Each contractor and subcontractor will be given a User ID and password to access the LCPtracker system.  

Again, this requirement will ‘flow down’ to every lower-tier subcontractor and vendor required to provide labor compliance documentation for this project.

The City of Bloomington holds the licensing agreement with LCPtracker, and the use of their system will be free and be offered at no expense to our contractors and subcontractors.

Use of the system will involve data entry of weekly payroll information. Including: employee identification, labor classification, total hours-worked, hours-worked on this project, wage and benefit rates paid, etc. LCPtracker’s software can interface with many payroll and accounting software programs that can generate an excel file for upload as well.  

Why LCP Tracker is good for you

• Fills in all required fields on payroll - no more missing info.
• Crafts/classifications are standardized, much easier to identify
• Allows you to avoid inadvertent mathematical errors
• Immediately confirms that correct prevailing wage rates are being paid.

Why LCP Tracker is good for the City of Bloomington

• Uniformity of Certified Payroll Reports
• System performs multiple checks of payroll reports prior to submission.
• Back-Up Documents can be stored in the system.
• Subcontractor Management is simplified using the reports created by the system.
• Internal and Department of Labor audits become easier.

LCP Tracker training

To get started, the City of Bloomington will set you up within LCPtracker and your company will receive an email with a USER ID and temporary password.  Once your company has been assigned to a project you will get a 2nd email advising that you have been assigned to a project. 

As a contractor, you will need to ensure that all your lower tier subcontractors are set up in LCPtracker as well.  Once enrolled, your lower tier subcontractors will also receive a User ID and password via email from LCPtracker. 

Once you (and any relevant subs) are setup, LCPtracker provides two (2) free, convenient training options:

1. Live contractor training via Microsoft Teams: For this project, the date of the live session of contractor training is TBD.
2. On-demand contractor training via Webinar: If you were not able to attend the special live training session, there is another option available for you (and your Subcontractors) free-of-charge, anytime, anywhere. All you need to participate is a computer with Internet access and an email address. 
   1. Log in to your LCPtracker account

   2. Click the yellow 'Training Materials" button at the top of the screen.

      
   3. Click ‘Contractors’ under the Webinars section
   4. Click 'Watch Now' and follow the instructions to view the webinar.

There are other webinars available 24/7, free-of-charge

Questions for uploading employee payroll export files

For questions on uploading employee payroll export files into LCPtracker, please contact support at 714-669-0052 option 4 or email support at support@lcptracker.com

We sincerely thank you for your support during this transition. We are confident that LCPtracker will be instrumental in streamlining our certified payroll process.

Why our Prime Contractors are also Prime Approvers

• Your subcontractor’s success is your success, and their failure is yours as well. If there are gaps in their compliance processes or if they are producing certified payroll records manually, they will remain vulnerable to errors and the consequences of those errors. To succeed, you must be able to rectify potential mistakes effectively, and communicate back-and forth in an easy, time-conscious manner with your subs to facilitate submission of all the required compliance documents and ensure they are paying the right wages to workers. As a prime approver, you will leverage the solution that is built into LCPtracker to make accurate checks to reduce your risk of incomplete and/or inaccurate data. 

What you need to know about the City’s prime approver procedure

Benefits of the prime approver approach 

• Prime contractors who are prime approvers can help avoid delays in project payments and create a single point of payroll data to ensure the City’s prevailing wage ordinance is being followed.
• Prime contractors are responsible for making sure that subcontractors on the project are following prevailing wage laws. By being the approvers of your subcontractor’s certified payroll records, you can confirm that workers are being paid appropriately, in accordance with the stipulated wage rates.

Who prime approvers are and what they do

• Prime approvers are prime contractors who approve payroll records for themselves along with all subcontractors on a project using LCPtracker. They also set up all their contractors and subcontractors for their projects on LCPtracker.

What prime approvers do with apprentices

• When using apprentices, prime approvers must upload, review and approve valid copies of each of their worker’s apprenticeship agreement, apprentice status letter received from the apprenticeship program/trade union, approved program ratio and wage schedule, and fringe benefits statement via LCPtracker. Prime approvers will also review and approve these documents in LCPtracker for the apprentices of their contractors and subcontractors. They must also submit (a) the worker’s current level of advancement (include “apprentice” and the hour or percentage level with the work classification on your payroll reports), and (b) their registered/approved program wage rates, ratios and fringe benefit rates to: prevailingwage@bloomingtonmn.gov. Include the project name and ID/code in the subject line.